Pack Size for ordering a Stock Item from a specified Supplier

When Stock Items are supplied in a pack, you can specify in the Stock details what that pack size is from a particular Supplier.

If your Supplier sells you a Stock item in a pack or box, and you have to purchase the full pack, you can record the number of items in the pack against the Supplier Codes for that Stock Item.

To set up a Supplier pack size:

• Start at Stock > Stock details and select the Stock item you want.
• Click on the Supplier Codes tab.
• Double click on the line for the Supplier code that you want.

This takes you to the Edit Payable Stock window.

• Supplier pack size options: Enter the number of items per pack in this field. e.g. 5 in this example below.
• Click Save and close.

Add a Purchase Order

Now when you add a Purchase Order for this Stock item from the same Supplier, the pack size will show on the screen.

• Go to Payables > Purchase Order, click New Purchase order, and select the required Supplier.
• Select the Stock code for the item that you want to order.
• Pack size: The pack size that you entered is displayed.
• Quantity: You must enter a number that is a multiple of the pack size, e.g. 10, to order 10 items, which is the equivalent of 2 packs, for this example.
• Click Add to add the line to your order.
• Click Save and Close to complete your Purchase Order.