Add a new Bank Account for Cash Book

Adding a new bank account in your Cash Book to be able to import bank transactions.

Introduction

Add a New Bank account

Add Branch to the Bank account  

Ensure the User has access to this Branch

Introduction

To add a new Bank Account in your Cash Book, the necessary steps are:

• Add the Bank Account Details. Refer below for how to do this.
• Add the required Branch to the Bank account. Refer below for how to do this.
• Ensure that the User has the required Branch assigned to them. Refer below for how to do this.

Then the Bank Account will be available for that User to select to Import Bank Transactions.

Your Cash Book must have at least one Bank Account set up to record the inwards and outwards bank transactions.

Transactions will be imported from your bank overnight.

When Cash Book transactions are posted, they will update the appropriate General Ledger accounts.

You may have more than one Bank Account in your Cash Book module.

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Add a New Bank account

• Go to Cashbook > Cashbook bank accounts.
• Click New cash book bank account to add a new account.

In the Create New Cash Book Bank Account screen:

• Code: Enter the Code to use for this Bank Account.
• Description: Enter the Description to use for this Bank Account.
• Currency: Select the Currency from the dropdown list.
• Company: Select the Company from the dropdown list.
• Click Confirm.

This takes you to the Details screen where you can complete further information for this Bank account.

• Bank Import format: Select the import format from the dropdown list. This determines how the daily transactions are imported from your bank to your Cash Book module. If the format you want is not listed, please contact us at support@lentune.com.
• GL balance sheet account: Select the General ledger account for the Bank Account from the dropdown list. This should be in your Current Assets or Current Liabilities section of your Chart of Accounts.
• Bank account number: Enter the valid Bank account number.
• Default payment account transaction type: Select the Account transaction type for the default payments from the dropdown list. Account transaction types are set up in Settings > Account transaction type.
• Default receipt account transaction type: Select the Account transaction type for the default receipts from the dropdown list. Account transaction types are set up in Settings > Account transaction type.
• Click Save and close.

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Add the Branch to the Bank account

• Go to Administration > Branches and select the required Branch.
• On the Details tab, scroll to the bottom of the screen.
• On the left side, in the Cash book bank account field, select the New Bank Account to attach to this Branch.
• Click Save and close.

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Ensure the User has access to this Branch

The User will need access to the relevant Branch for this Bank Account. Allowing a User access to another Input Branch will give them the same access to that new Branch as they have for any Input Branches that they already have access to. 

• Go to Administration > Users and select the required User.
• On the Input Branch tab, check if the User has the required Branch assigned. The assigned Branches are displayed on the left of the screen.
• If the Branch is not assigned, go to the Quick add input branch section on the right side of the screen.
• Search for and select the required Branch.
• Click Add input branch to user.
• Click Save and close. 

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Now when the User goes to the Cashbook > Import bank transactions, the new Bank Account will be available in the search box.

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